Saturday meeting at Starbucks

Objective:
· Do the executive summary
· Completion of report
· Final touch-up
· Finish up typing in the text of my literature review

Teamwork:
· Ally read the literature review to me so that we can save time and type in the work faster.
· Kenneth and Ally did the executive summary.
· The team did the editing of the executive summary.


Lessons Learnt:
· I am still unsure of what an executive summary is and now I understand that executive summary informs the reader of the points to be covered in the report without any attempt to tell what is said about them.
Reflections:
· Finally we are done with the report! It is a milestone marked!

Meeting with Christine

Meeting with Christine

Objective:

· Find out the areas of improvements to be made with the report.

· Do the final editing to the report

Teamwork:

• Kenneth and I decided to do the Mindmap of the literature review.
• Ally continues updating the report with the latest amendment.
• Dennis continues to do the compilation.
• Rayson assisted us by doing more proof-reading.
  
• Lessons Learnt:
  
  · Time management – it is actually very tiring to keep doing FYP after school and poor time management can cause many problems. When things are not done on time, it can upset the schedule and certain things will not be done properly. The work will simply accumulate and that might reduce the quality of the work.
  
  · This might not be very important but I feel that so far, team bonding is very important. If the team is always just doing work and taking no time to know each other better, there is no motivation in the team and everyone will just dread FYP meeting more therefore I am grateful that my team members are willing to work hard and play hard. Always not forgetting to crack some jokes to relax every else when we are all very stressed up.
  
• Reflections:
  I feel that the team could have met up with the advisor more often as we would always learn something new from the advisor and is always given professional recommendations.
  It is always important to find out the rationale behind the amendments needed to be made to the report because relying plainly on our advisor will not allow us to learn anything so fortunately my advisor and team members are always very helpful whenever I have a question to ask.
  
  
  
  

Meeting at E66R

Objective:
· Continue with finishing up the report

· Completing individual task

· Writing the conclusion or the report


Lessons Learnt:
· Kenneth needs to go for check-up with the doctor therefore he would be joining the team later for the meeting. There was slight miscommunication concerning the instruction given by Kenneth which resulted in wastage of a bit of time. It is important all the members to be working towards a common goal!
Reflections:
· The team members are pretty independent and are able to be proactive and take initiative to finished up the work themselves and I think this is really good sign.

· I can feel the stressed as the FYP deadline approaching and interestingly I think people always only feel the urgency when the deadline is approaching. My team mates has been very supportive as they would always try to pull up the team spirit and not let the whole team to feel that we are not going to make it because it is not going to help. Having positive thoughts and belief is good!

· We need to be persistent because by now I see feel the exhaustion myself and see it on everyone’s face. We need to prioritize and know that this is a crucial period so we must work smart now and play hard later!

Meeting in E66R for individual work

Objective:
· Finish up doing my literature review and observations at SBF
· For all team mate to complete their individual work

Lessons Learnt:
I am actually facing some personal problem at this time and i am trying very hard to concentrate and do my work and realize how difficult it is. The more i think about how crucial this period is, the more stressed up I get. I am never good at stress management but i think this taught me to relax and take everything one step at a time. This is my last year in RP and it is very important to do. I do not want all the effort we have put in previously to gone futile. I understand that in life there will always be time when one will feel that Murphy’s Law is really evident at a period of time but i hope that i will always be strong enough to continue everything else which i am supposed to do and set my priority right.
Kenneth set a deadline for all of us to complete our work today and i think it is good because it make sure everyone gives full concentration and try to finish up the work as soon as possible. We were all very serious with out work and even find a room each to do our work and only find each other when necessary.

Reflections:
Even though there is no other agenda other than finishing up individual work, the team still insist on holding this meeting as we see the need to still meet up at least once a week to update each other and to have a meal together as a team. It is a good routine to have.

Meeting November 30th

Objective:
· Come up with a standard way of doing literature review
· Find out each other’s progress
· Reassign new work

Lessons Learnt:
· Kenneth and I actually wanted to do the literature and sort them according to organizer, sponsor and the team so it is easy to see which area of the literature review we are applying to however, we change it by topic to ensure that we will not miss out any information so the new format became,
o Topic
o Literature content
o Inference in relation to Singapore Beer Festival
· There were times when we were unsure about what is written in the literature text and this Sunday meeting allow Kenneth and I to clarify things with each other face to face.
· Kenneth and I then bring our own share back and continue to do our work.

Reflections:
Meeting during the weekend may not be easy as sometimes each member already has their own plan so it is important that the team mates set the same priority and also try to compromise with each other’s plan. We should be grateful that the team are generally good with time management and know clearly that the meeting should be placed before most other activity.

meeting november 24th

Objective:
· Make amendment to the content of the report
· Determine what is the difference between strategies and approaches

Lesson Learnt:
We gone through part of the report that is done and found out that part of the report was rather informal and decided that all the report should be written in the second person point of view as writing in the first person point of view seems informal and like a personal diary.

We discussed for quite awhile and finally came up with this for the report after a few changes:

This will be how we are going to measure the ROI of the sponsor since we do not really have any figure given to us. Most the ROI calculated will be intangible. This will be a good way of how all these three things will be linked and associated to each other.

Also, for what I have read so far for the literature review, I realized there is actually no standard method for evaluating sponsorship even though there are a few commonly used methods like using sales effectiveness, media coverage/exposure and communication effects.

We were then also thinking about the content of the report and thinking if we had miss out anything. We decided to go through the whole process of doing the whole FYP and then slowly picking out what is relevant to include in the report:
· Topic definition
· Short-list and identify event
· Identify sponsor and contact information
· Contact and interview organizer
· Research (literature review)
· Crafting of survey
· Event site visit (field survey)
· Interview sponsors
· Collate
· Analysis
· Recommendation

There were new section included like the roles and responsibility section and the strategy section.

Ally was also having some problem doing with her result analysis and it is a good time to get together to do the analysis together.

Team Meeting

Objective
· Kick start report writing
· Assignment of roles and responsibilities of the report
· Decide on how to write the report

Meeting Details:
· Went through the skeleton of the report

· Assignment of the report content
o Kenneth – introduction, Roles and responsibilities
o Ally – project strategies and approach, result analysis
o Xiu Hui – literature review, applying literature review to recommendation, find more literature review and observation at the field surveys
o Dennis – issues faced and recommendation
o Rayson – result analysis
o Everyone – conclusion

· As submission is closing, we came up with a schedule to make sure we will be on track.

· We think that the results of the ROI will be split into tangible and intangible ROI.

· We also added the sponsors’ profile to the report.

Reflections:
We finally kick start on writing the report and we agreed that we are going to be more busy this period and the other activities would have to be put aside first.